Administrative Assistant 3 – Graduate Student Association at University of Nevada, Reno in Reno, NV

Job description

The University of Nevada, Reno (UNR) appreciates your interest in employment at our growing institution. We want your application process to go smoothly and quickly. Final applications must be submitted prior to the close of the recruitment. If you need assistance or have questions regarding the application process, please contact our recruitment helpline at (775) 784-1495 or jobs@unr.edu . Job Description The University of Nevada, Reno is recruiting for a Part- Time self-motivated and dependable Administrative Assistant 3 (AA3) for the Graduate Student Association. ***This position does not provide layoff rights and is contingent upon funding. *** The administrative assistant 3 serves as a key operational and administrative support professional for the Graduate Student Association (GSA). This position functions as the primary front-office contact for graduate students, faculty, staff, and external partners while supporting departmental operations, financial administration, human resources processes, program coordination, and event management. This position plays a vital role in ensuring the effective delivery of services, programs, scholarships, travel grants, and other initiatives that support graduate student success and engagement. Working under the direction of the Director of Graduate Student Services, this position independently coordinates a wide range of administrative functions, maintains compliance with university, NSHE, state, and federal regulations, and serves as a resource for information related to graduate student programs, funding, and services. The role requires strong organizational skills, attention to detail, sound judgment, customer service expertise, and the ability to manage multiple priorities in a dynamic environment. Key Responsibilities Provide administrative support for daily office operations. Monitor departmental budgets, process financial transactions, reconcile accounts, administer purchasing activities, and generate financial reports. Coordinate travel arrangements, expense reimbursements, purchasing card transactions, and budget-related activities in compliance with university policies. Support recruitment, onboarding, hiring, payroll, and personnel-related processes. Coordinate departmental meetings, maintain calendars, prepare meeting documentation, and manage office communications. Administer graduate student programs, including travel grant, regalia initiative, scholarships, awards, and free printing programs. Maintain databases, records, mailing lists, and departmental communications platforms. Provide guidance regarding university policies, procedures, and available resources while maintaining confidentiality and professionalism. Essential Qualifications Graduation from high school or equivalent education and three years of progressively responsible relevant work experience which included experience in one or more of the following areas: maintenance of complex records and files; public/customer relations including explaining detailed policies, regulations and requirements; preparation and processing of financial and statistical documents such as payroll, travel, claims and budgeting forms; and assisting staff and management with projects and activities; OR One year of experience as an Administrative Assistant II in Nevada State service; OR An equivalent combination of education and experience as described above. Preferred Qualifications Candidates with the following are encouraged to apply: Extensive experience providing administrative, customer service, and operational support in professional office and higher education environments, including coordination of schedules, meetings, events, and day-to-day office functions. Knowledge of financial and business operations, including processing financial transactions, account reconciliation, budget support, purchasing, travel administration, payroll, scholarships, grants, awards, and other funding initiatives. Strong ability to interpret and