Administrative Assistant 2 - Office of the CEO, UW Medicine at UW in Seattle, WA

Job description

Job Description Please note: All applications must be submitted no later than 11:59pm PT on October 27, 2026. The University of Washington Office of the CEO, UW Medicine, has an outstanding opportunity for an Part Time Administrative Assistant 2 to join their team. About this Opportunity Reporting to the Executive Assistant to the CEO, the Administrative Assistant 2 provides high-quality reception and secretarial duties, in addition to audiovisual conference room support in the office of the CEO, UW Medicine. This is a 20 hour per week position, and the holder of this position is required to work in the office five days a week (Monday-Friday, 8:00am – 12:00pm). This person will interact with high profile business, academic and civic leaders, Board of Regents, UW Medicine Advisory Board members, faculty, administrators, and patients. The holder of this position must exhibit a high degree of professionalism and autonomy while taking direction from numerous other staff. They must be able to quickly prioritize conflicting needs and perform tasks efficiently and effectively. This position will help assist with interpreting UW policies. Cross training is required to serve as back up as needed. The salary information provided below is for a full-time position and will be prorated for this part-time, 50% FTE opportunity. Key Responsibilities Administrative and Office Support – 55% Provide daily coffee service for the office of the CEO and meetings Sort, review and distribute incoming mail, and prepare documents for mailing and archive Process reimbursements and invoice payment requests Draft and proofread correspondences on behalf of UW Medicine Maintain and order office supplies, coordinate key distribution Manage repairs and alterations with facilities services Maintain computer filing systems and run monthly budget reports Reception – 30% Promote the professional image of the office Greet visitors, answer and direct incoming calls Perform administrative support to include printing, mailing, and organizing meeting materials Conference Room and Meeting Support – 10% Manage conference room scheduling, serve as intake for RSVP’s and provide audiovisual support as needed Place catering orders for meetings Other Duties as Assigned – 5% Required Qualifications To be considered for this opportunity your application must demonstrate you meet both the minimum qualifications and additional qualifications listed below. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration. Minimum Qualifications Requires High School diploma/GED AND two years of office or administrative support experience. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration. Applicants who do not meet these qualifications WILL NOT be forwarded to the Hiring Manager. Additional Qualifications Experience dealing with confidential materials. Strong interpersonal and communication skills, adaptability, ability to interact with upper management, professional and friendly demeanor, teamwork with ability to be patient, flexible and diplomatic, and able to deal with distressed individuals. The ability to use a multi-line phone system. Experience with Outlook, Microsoft Office Suite, and demonstrated computer and video equipment setup and troubleshooting. Must be able to handle (lift, carry, push, pull) boxes/supply materials from 25-35 lbs. Compensation, Benefits and Position Details Pay Range Minimum: $45,144.00 annual Pay Range Maximum: $58,632.00 annual Other Compensation: - Benefits: For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/ Shift: First Shift (United States of America) Temporary or Regular? This is a regular position FTE (Full-Time Equivalent): 50.00% Union/Bargaining U