Administrative Assistant 2, Meridian Campus (5105) at Idaho State University in Boise

Job description

Job Description To perform complex secretarial, office administration, and public relations assignments; perform related work. The primary responsibilities of this position include financial processing, invoice and payment management, and maintaining accurate financial records in collaboration with campus staff and departments. The position works as part of a team to support campus operations, including room scheduling, lease agreements, and administrative functions. Additional duties include providing front office coverage and assisting the Administrative Services Manager and Director of Student Services. This position is not eligible for new visa sponsorship at this time. Candidates who already hold valid U.S. work authorization may be considered. Key Responsibilities - Process accounts payable; paying invoices and creating direct pay requests, reconciling Pcard, billing for room reservations, and parking. - Billing ‐ Prepare invoices and process payments as needed for facilities reservation, photocopier, postage machine, etc. - Room Scheduling ‐ Work with university scheduler to reserve traditional classrooms each semester. Utilize EMS to schedule classrooms, computer labs, and conference rooms upon request. - Student Handbook ‐ Work with the Director of Enrollment and Student Services to update the Student Handbook prior to each semester or as needed. - Travel ‐ Utilize Chrome River system to prepare and submit travel authorizations and reimbursements. - Manage office supply lease agreements, office supplies and Spirit Store inventory. - Process accounts receivables. - Assist Administrative Services Manager and Director of Student Services with tasks and projects when needed. - Other duties as assigned such as annual events; Health Sciences Experience Night and Commencement.