Admin Assistant 3 at The University of New Mexico in Albuquerque, NM

Job description

Position Overview The Department of Surgery is seeking a highly organized and detail-oriented Administrative Assistant III to support provider credentialing, clinical privileging, faculty appointments, licensure management, and regulatory compliance activities. This position plays a key role in ensuring providers maintain the credentials, privileges, licenses, certifications, and academic appointments necessary to support patient care, academic programs, and accreditation requirements. The successful candidate will serve as a liaison with providers, Medical Staff Services, Human Resources, Academic Affairs, and external agencies while managing multiple priorities and maintaining confidential records. Key Responsibilities Coordinate provider credentialing, recredentialing, onboarding, and clinical privileging processes. Verify and maintain provider credentials, licenses, certifications, and required regulatory documentation. Coordinate faculty appointments, reappointments, and Letters of Academic Title. Track licensure, DEA, board certification, and other renewal deadlines to ensure compliance. Maintain confidential records, databases, and tracking systems. Prepare applications, reports, correspondence, and compliance documentation. Support audits, accreditation activities, and regulatory reviews. Provide administrative support to department leadership and serve as a key point of contact for providers and stakeholders.