Accounts Receivable Specialist at Linn-Mar Community School District in Marion, IA

Job description

POSITION TITLE: Accounts Receivable Specialist IMMEDIATE SUPERVISOR: Supervisor of Business Services/ Nutrition Services Manager SUMMARY: Responsible for processing and monitoring District revenues. Also, responsible for managing the District's student meal account system (Meal Magic). ESSENTIAL FUNCTIONS/DUTIES: Provide support to Building secretaries on the In Touch receipting system. Post all District deposits to the general ledger, monitoring for compliance with District cash handling procedures; includes assisting with the auditing of deposit procedures at District schools and ordering the necessary deposit supplies (bank security bags, bank deposit slips, etc.) Manage and reconcile deposits from District patrons that are returned for non-sufficient funds; includes reporting to the District collection agency as necessary. Assist with reconciling District bank account information; includes weekly monitoring of District bank account activity and cash flow. Complete bank automated clearing house (ACH) transactions and post to the general ledger; includes monthly mileage reimbursements, rents due to the District, etc. Request semi-annual sales tax reimbursement from the state for Transportation Department fuel payments. Document ASIFlex payments, complete daily bank transfer and submit monthly voucher. Record and process Property Tax payments. Assist departments/schools and patrons with requests for information; researches and resolves discrepancies and/or erroneous data. Prepare monthly, quarterly, annual invoices for various entities. Performs routine office activities which may include making copies; filing; sorting; processing incoming department mail; faxing or scanning and emailing documents as well as other related activities. Manage lunch accounts in the Meal Magic system. Enter allergy alerts Contact parents regarding account balances and refunds. Maintain Meal Magic standard operating procedures and update accordingly. Set Limits for low balance email notifications. Manage lunch account refunds. Set up new accounts for students and staff. Prepare and submit relevant reports to the Nutrition Services department as needed. Perform other related duties as assigned. Regular and reliable attendance. PROFESSIONAL STANDARDS: 1. Quality of Work (Work is correct, precise, and neat; confidentiality is maintained, as job requires; work product presents positive/professional appearance.) 2. Quantity of work (The amount of work performed is evidence of high productivity; industrious; carries fair share of work load; seeks additional tasks.) 3. Knowledge of job (The job and job-related responsibilities are well understood and reflected in job performance; exhibits continuous improvement and ongoing learning.) 4. Creativity/Problem Solving ( Offers new ideas; suggests innovative and better ways of performing necessary tasks.) 5. Interpersonal Skills (Works collaboratively with others; courteous; polite; pleasant; promotes positive image in contacts with co-workers and district's customers.) 6. Dependability (Completes work in a timely fashion; reliable; punctual; consistent attendance; stable and calm in a crisis or an emergency; works independently.) 7. Professional Appearance (Dress is acceptable for the job; appears clean, well-groomed and "professional.") 8. Organizational Skills ( Exhibits ability to prioritize work; organizational skills enhance job productivity.) 9. Technical Skills (Exhibits proficiency in and uses required computer applications to maximize efficiency.) 10. Written/Verbal Communication (Convey information and ideas accurately and clearly to meet the needs of the reader, transfers thoughts and ideas into speech and presents clearly.) 11. Managing Change/ Adaptability (Demonstrates good understanding of organizational changes and communicates support for such change.) 12. Professional Approach (Professional, positive, and helpful approach with customers. Displays loyalty toward the organization. Demonstrates