Accounts Payable Manager at Gentex in Holland 16th St

Job description

At Gentex, you’ll help create innovative technologies that improve how people live, travel, and stay connected. Join a company driven by quality products across an evolving range of industries. POSITION OVERVIEW The Accounts Payable Manager leads the Accounts Payable team and oversees the end-to-end Accounts Payable function. This role oversees invoice processing and approval routing, vendor management, disbursements, travel and expense and corporate card programs, and the internal controls that support accurate and timely payments for the company and its subsidiaries. This is an onsite position located in Holland, MI. It s not open to hybrid or remote work at this time. WHAT YOU’LL DO Supervise, train, and develop Accounts Payable staff, with responsibilities including, but not limited to, hiring, onboarding, evaluating performance, communicating expectations, and handling and/or supporting disciplinary actions of team members pursuant to Company policies and procedures. Supervise the day-to-day Accounts Payable function, including the review and approval of all disbursements, manual checks, account reconciliations, intercompany entries, and general account usage. Oversee invoice processing and approval routing in invoice processing system and ERP system, including resolving import, integration, and invoice-to-PO matching exceptions. Validate the data flow between the accounting general ledger system and the sub-ledgers to ensure accuracy and consistency. Manage the Evaluated Receipt Settlement (ERS) program for direct material suppliers, including supplier setup, eligibility, and exception handling. Oversee the processing of debit memos, return credits, and supplier credits in partnership with Purchasing and Quality. Own vendor master data, including vendor setup and banking (ACH) changes, and enforce verification controls to prevent payment fraud. Review and approve weekly payment runs and monitor supplier payment terms. Administer the Concur travel and expense system and the corporate card program across the company and its subsidiaries, including monitoring spend, cardholder compliance, automated notifications, and escalations. Manage, administer, and maintain supplier payments through the banking platform card program, including supplier enrollment and card maintenance. Prepare and review Accounts Payable accruals, including receiving and manual accruals, and assist with month, quarter, and year-end closings. Maintain current Accounts Payable process documentation and internal controls and support SOX and external audit walkthroughs and testing. Assist in preparing for the year-end audit, footnotes, and 10-K disclosures. Oversee annual 1099 reporting and vendor tax information (W-9) compliance. Lead process improvement and automation initiatives across the procure-to-pay process. Other duties as assigned. HOW YOU’LL DO IT Attention to Detail - Ensuring information is complete and accurate; following up with others to ensure that agreements and commitments have been fulfilled. Mentoring and Coaching - Providing timely guidance and feedback (both positive and constructive) to help others recognize strengths and development opportunities. Inviting tough conversations. Planning and Aligning - Planning and prioritizing work to meet commitments aligned with organizational goals. Building Collaborative Relationships - Developing, maintaining, and strengthening partnerships with others inside or outside the organization. Problem Solving - Defining a problem, determining the cause, identifying, prioritizing and selecting alternatives for a solution, and implementing a solution. Optimizing Work Processes - Knowing the most effective and efficient processes to get things done, with a focus on continuous improvement. Maintaining a high level of honesty, integrity, and confidentiality with respect to company matters.Complying with all company policies and procedures and safety regulations, safely performs all duties, and promotes a s