Accounting Specialist II at Tennessee Technological University in Cookeville, TN

Job description

Description of Job Duty: 1. Utilizing the Oracle Cash Management module, this position will reconcile all bank accounts for all TTU entities, including the University, TTU Foundation, and Tech Farms, LLC. These reconciliations must be completed in a timely manner. State Audit considers this to be within 30 days of the last day of the prior month to avoid audit findings. This process involves communicating with all Business Office personnel whose transactions would affect cash management to determine if something has been entered correctly. Reviews all transactions for six University bank accounts and one for Tech Farms, LLC and reconciles them separately for each account. This includes a reconciliation for multiple entities on one shared account. Compares bank statement balances to general ledger balances and makes recommendations to other Business Office staff when something does not appear to reconcile. Final reconciliations are signed by Senior Vice President of Planning and Finance after review by AVP for Business & Fiscal Affairs. This position will work with and train appropriate backup personnel on the Talon cash management module and bank reconciliation processes. 2. Reconciles unclaimed property on a monthly basis. Annually, notifications must be sent to all payees on the outstanding unclaimed property listing. Any stale dated check that is not rewritten must be remitted to the State of Tennessee or other applicable state that requires separate reporting. Responsible for remitting unclaimed property totals to each state electronically and communicating information to Assistant Controller. 3. Performs other financial reconciliations as needed or requested by Business Office management. 4. Performs other duties as assigned. Tennessee Tech is an Equal Opportunity/Affirmative Action employer. Essential Functions: 1. Utilizing the Oracle Cash Management module, this position will reconcile all bank accounts for all TTU entities, including the University, TTU Foundation, and Tech Farms, LLC. These reconciliations must be completed in a timely manner. State Audit considers this to be within 30 days of the last day of the prior month to avoid audit findings. This process involves communicating with all Business Office personnel whose transactions would affect cash management to determine if something has been entered correctly. Reviews all transactions for six University bank accounts and one for Tech Farms, LLC and reconciles them separately for each account. This includes a reconciliation for multiple entities on one shared account. Compares bank statement balances to general ledger balances and makes recommendations to other Business Office staff when something does not appear to reconcile. Final reconciliations are signed by Senior Vice President of Planning and Finance after review by AVP for Business & Fiscal Affairs. This position will work with and train appropriate backup personnel on the Talon cash management module and bank reconciliation processes. 2. Reconciles unclaimed property on a monthly basis. Annually, notifications must be sent to all payees on the outstanding unclaimed property listing. Any stale dated check that is not rewritten must be remitted to the State of Tennessee or other applicable state that requires separate reporting. Responsible for remitting unclaimed property totals to each state electronically and communicating information to Assistant Controller. 3. Performs other financial reconciliations as needed or requested by Business Office management. 4. Performs other duties as assigned. Physical Demands: Those typical of an office environment. Work Hours: Typical hours are Monday-Friday, 8:00 a.m. - 4:30 p.m. Special Instructions: Applicants will be required to submit a cover letter, resume, contact information for three professional references, and a copy of unofficial transcripts (official transcripts will be required upon hire). Submission of materials is the applicant’s responsibility. App