Academic Programs Assistant, College of Agriculture and Bioresources at University of Saskatchewan in Saskatoon, SK

Job description

Please note that a strong internal candidate has been identified . Summary: The Academic Programs Assistant provides administrative coordination and operational support for undergraduate academic programs and student services within the College of Agriculture and Bioresources. The position administers a broad range of academic processes related to curriculum management, class scheduling, student records, scholarships and bursaries, academic evaluations, student progression, and graduation. The role serves as a resource to faculty, staff, and students by providing information and guidance regarding academic procedures, regulations, and university processes. Working in a dynamic environment with cyclical deadlines, the position requires strong organizational skills, sound judgment, attention to detail, and the ability to manage multiple priorities while maintaining accurate records and effective working relationships. Duties and Responsibilities: Administers the undergraduate class build process, including course scheduling, data maintenance, instructor assignments, space considerations, and updates within established timelines. Attends Undergraduate Affairs Committee meetings and supports the Director, Academic and Student Affairs as needed with undergraduate curriculum revisions in order to implement changes through the class build process. Reviews and processes student requests related to class overrides, program changes, and other academic administrative transactions. Responds to student inquiries and correspondence, providing guidance on administrative processes and referring academic advising matters to advisors. Administers processes related to undergraduate convocation, including graduation audits, application processing, eligibility verification, statistical reporting, and preparation of governance and ceremony materials. Provides logistical support and administration for processes that support student enrollment, retention, and graduation, including reviewing and processing class overrides and requests for program changes; maintaining and updating student records in DegreeWorks and Banner Document Management and supporting student registration activities. Administers undergraduate awards including scholarships, bursaries, convocation awards, and travel awards by maintaining award records, preparing preliminary eligibility information, supporting award adjudication , communicating with recipients, and facilitating collaboration with key stakeholders in the college and Student Finance and Awards. Compiles, analyzes, and maintains undergraduate enrollment data, statistics, and reports to support operational planning and decision-making. Coordinates the administration of student course evaluations and related academic review processes. Researches, identifies, and recommends improvements to academic administrative processes and procedures to enhance service delivery and operational effectiveness. Builds and maintains effective relationships with departments, faculty, staff, and central support units. Understands and accurately communicates university policies and College Regulations to staff, faculty, and students. Maintains accurate records, files, and documentation in accordance with university procedures and records management requirements. Supports student events specifically Bean Feed, and Pinning Ceremony. Supports other student events as needed. Prioritizes competing responsibilities and manages multiple projects and deadlines within the academic cycle. Protects confidential information and exercises discretion when handling student, faculty, and institutional records. Communicates and acts in a respectful and professional manner, collaborates effectively, abides by policy, and contributes to a positive and productive work and learning environment. Engages in continuous learning by participating in activities, training, and events related to Indigenous engagement, reconciliation, equity, diversity, and inclusion. Dem