Academic Coordinator, Christian Ministry & Leadership (Talbot) at Biola University

Job description

Academic Coordinator Christian Ministry & Leadership and Biblical & Theological Studies Departments Position Description This position assists and coordinates office services for the graduate Christian Ministry & Leadership Department and the Biblical & Theological Studies Undergraduate Division. The Academic Coordinator provides administrative support to the Biblical & Theological Studies Program Administrator by performing receptionist and secretarial duties. Alignment with Theological Positions The person who fills this position must be someone who personally agrees with Biola’s Articles of Faith and who is supportive of the positions taken by Biola as contained in its Statement of Biblical Principles and Eschatology Teaching Position. As such, this person may not speak against or act in a manner inconsistent with these positions during the course of their employment at Biola. Department Talbot Supervisors Department Chair of the Christian Ministry and Leadership Department Program Administrator of the Biblical and Theological Studies Division Educational Requirements High School diploma required, B.A. and/or some academic background preferred. Work Requirements Non-exempt (02), full-time – 40 hours per week, 12 months per year This position requires personal attendance at Biola’s campus in La Mirada, CA. Essential Duties Faculty Support Provide administrative support for the Department Chair of the Graduate Christian Ministry and Leadership Department. Provide administrative support for the departments’ faculty. Manage, coordinate and process the application and hiring of full-time and adjunct faculty for the Graduate Christian Ministry and Leadership Department. Assist faculty with their calendars. Supports full-time and part-time faculty with a variety of course-related tasks (e.g. textbook orders, desk copies, library copies, grade submission, class evaluations). Serves as an Accessibility Point Person for faculty, checking course materials for accessibility. Provides light editing for course packs and other course-related documents. Student Support Provide academic advising services to address curriculum questions raised by students and other departments. Assist students with scheduling, including late adds, drops, and overrides. Maintain up-to-date program information to assist students in the registration process. Assist students with class schedules. Proctor individual exams with students inside the office as needed by faculty. Coordinate and track writing competency papers. Administrative Support Provides receptionist assistance by meeting and greeting faculty, students, and staff, and distributing mail and packages for the departments. Monitor enrollment and coordinate enrollment requirements with respective faculty. Review and revise class descriptions for annual university catalog revisions. Create and maintain database for assessment purposes. Plan and budget events, conferences, lecture series, department meetings and receptions. Prepare and track all accounting documents, such as Reimbursement Requests, Journal Entries, Journal Receipts, Compensation Requests, and assisting with Concur. Performs clerical work for the office (e.g. photocopying, shredding, ordering supplies, filing). Maintain syllabi repositories. Process and track library acquisitions for the departments. Order and maintain office supplies for CM&L Department and Feinberg Hall. Maintain alumni assessment databases and surveys for ATS/WASC. Maintain alumni databases. Supervise and delegate tasks to student assistant. Perform other duties as assigned. Graduate Christian Ministry & Leadership Department Manage department AUL forms, course scheduling, arranged courses, substitution requests, registration overrides, facilities and campus coordination requests. In coordination with the Department Chair and the Dean’s Offices, schedules courses for the graduate Christian Ministry & Leadership department, ensuring appropriate seat and classroom availa