Academic Compliance Manager at Alvernia University in Reading, PA

Job description

JOB SUMMARY Under the supervision of the Director of Institutional Assessment, Accreditation, and Compliance (DIAAC), the Academic Compliance Manager manages the day-to-day operation of established academic and health compliance processes related to experiential learning, including internships, clinical experiences, and fieldwork. The position serves as a primary point of contact for students, faculty, staff, and external partners regarding compliance requirements and facilitates processes to help students satisfy requirements established by affiliation agreements, institutional policies, and external agencies in a timely and student-centered manner. The Academic Compliance Manager administers affiliation agreement workflows and compliance tracking systems, maintains accurate and audit-ready documentation, and monitors requirements and deadlines across programs and locations. The position identifies compliance gaps, exceptions, and potential risks and escalates matters requiring interpretation, exception, or institutional decision-making to the DIAAC Director. Operating within established institutional policies, procedures, and requirements, the Academic Compliance Manager contributes to institutional risk management through effective compliance operations, documentation, communication, and process administration. ESSENTIAL FUNCTIONS 1. Affiliation Agreements & Contract Administration Manage the day-to-day workflow for the initiation, processing, renewal, and tracking of affiliation agreements in collaboration with faculty, academic departments, and the DIAAC Director. Prepare and route affiliation agreements for appropriate institutional review, approval, and signature and track agreements through completion. Maintain the university’s master inventory of active affiliation agreements, including renewal dates, expiration dates, agreement status, and other required information. Maintain accurate, complete, secure, and audit-ready agreement records and related documentation to support efficient organization and retrieval. Apply standardized templates, procedures, and workflows to affiliation agreement processing. Refer proposed revisions or non-standard agreement terms to the Director and other appropriate institutional offices for review. Prepare and submit certificates of liability insurance and other required institutional documentation to external partners. Monitor agreement timelines and proactively notify academic departments and other stakeholders of upcoming renewals, expirations, and outstanding requirements. 2. Student Academic & Health Compliance Manage day-to-day processes for monitoring student academic and health compliance requirements associated with internships, clinical experiences, and fieldwork. Serve as a primary point of contact for students regarding compliance requirements, processes, documentation, and deadlines for experiential learning placements. Track student compliance requirements, including clearances, training, health requirements, and other documentation required by the university or external partners. Notify students of outstanding requirements, upcoming deadlines, and actions necessary to achieve or maintain compliance. Work with academic departments and placement coordinators to verify student compliance status and eligibility for internships, clinical experiences, and fieldwork. Facilitate student onboarding into compliance systems and required training modules. Administer health compliance tracking and reporting for incoming, transfer, and international students to support timely enrollment, onboarding, and progression. Review compliance status across students and programs, identify gaps or outstanding requirements, and communicate required actions to appropriate stakeholders. Escalate compliance gaps, exceptions, or circumstances requiring interpretation or institutional decision-making to the Director. 3. Compliance Systems & Data Management Administer the day-to-day operation of th