2026-2027 Accounts Payable Clerk at Hattiesburg Public School District in Hattiesburg, MS

Job description

TITLE: ACCOUNTS PAYABLE CLERK QUALIFICATIONS: 1. High School graduate (Associate's degree in accounting or related field preferred) 2. At least two years accounting, bookkeeping or related work experience 3. Demonstrated ability to accurately manage multiple financial tasks and deadlines. 4. Ability to plan, organize, set priorities, and work independently 5. Ability to work under time constraints and deadlines, and shift when priorities change 6. Ability to communicate clearly orally and in writing 7. Ability to exhibit professionalism with district staff, vendors and the public 8. Ability to handle sensitive and confidential information responsibly and with integrity 9. Knowledge of accounting principles 10. Proficient in the use of standard office equipment 11. Proficient in Microsoft Office and Google Applications SUPERVISES: N/A REPORTS TO: Chief Financial Officer JOB GOAL: Payments to vendors in an efficient, timely and accurate manner. TYPICAL DUTIES AND RESPONSIBILITIES: Such duties and responsibilities as may be assigned, including but not limited to: 1. Receives and forwards invoices for processing 2. Coordinates the collection of completed purchase orders (including work orders, receiving reports, invoices, etc.) from schools and departments for payment processing 3. Maintains vendor accounts, reconciles statements, resolves discrepancies, and responds to vendor inquiries. 4. Assists with audits and recommends improvements to workflow and departmental procedures. 5. Assists in verifying pricing and available discounts 6. Verifies vendor database information is current; assists with the removal of inactive vendors 7. Performs monthly review of outstanding purchase order amounts to ensure encumbrances are accurately reflected 8. Inputs completed purchase orders into the system to provide timely payment of invoices 9. Prepares claims dockets for Board of Trustees review/ratification 10. Performs accounts payable check processing and routes payments to vendors 11. Files paid invoices timely and maintain all purchasing records and payment reports of the district 12. Assists in monthly review of claims payable balances 13. Prepares year-end payment reconciliations and processes vendor 1099s 14. Prepares monthly utility reports 15. Assists other department personnel as appropriate and necessary 16. Demonstrates prompt and regular attendance 17. Supports the Hattiesburg Public School District Mission, Vision, and Strategic Plan 18. Performs other duties as assigned TERMS OF EMPLOYMENT: Salary and work year to be established by the Board of Trustees EVALUATION: Annually Position type: Secretarial / Clerical / Accounts Payable School / site: Central Office Closing date: Until Filled